Evidence

Proof that obligations were actually completed — linked to one or many obligations.

Evidence items

Awaiting review

Rejected

Obligations with no linked evidence

Evidence Agent findings

AI recommendations — a human approves the final status

ISO 14001:2015 certificate — Northstar Facility Services AB
Approved
Certificate expires 2026-12-15 while three customer contracts run past that date.
InsuranceCertificate2026.pdf
Needs review
Likely valid evidence. Policy holder Northstar Facility Services AB, valid until 2027-01-31. The contract continues until 2027-06-30, so the certificate does not cover the entire contract period.
Safety training records 2026 — technical staff
AI checked
34 of 41 technicians have current records. 7 records are missing or older than 12 months.
Vasa hygiene audit — spring 2026 corrective actions
Rejected
Document is unsigned by the client representative required in §5.7.

The Evidence Agent compares uploaded documents against the wording of the requirement, including validity periods. It recommends; it never approves.

Evidence register

Evidence	Type	Linked obligations	Customers	Uploaded	Validity	Status
ISO 14001:2015 certificate — Northstar Facility Services AB	Certificate	Maintain ISO 14001 environmental certification	Stockholm Office Group AB, Nordic Property AB, Svea Commercial Estates AB	11 Feb 2026 Sara Nyberg	15 Dec 202679 d left	Approved
InsuranceCertificate2026.pdf	Insurance document	Maintain professional liability insurance (SEK 10m) throughout contract term	Nordic Property AB	20 Jan 2026 Johan Bergström	31 Jan 2027	Needs review
Nordic Property — service report August 2026	Report	Monthly service report to Nordic Property	Nordic Property AB	3 Sept 2026 Mikael Ek	No expiry	Approved
Svea quality review — minutes Q2 2026	Meeting minutes	Convene quarterly quality review with Svea Commercial Estates	Svea Commercial Estates AB	2 Jul 2026 Johan Bergström	No expiry	Approved
Safety training records 2026 — technical staff	Training certificate	Annual safety training records for technical personnel	Svea Commercial Estates AB	18 Mar 2026 Petra Holm	18 Mar 2027	AI checked
Vasa hygiene audit — spring 2026 corrective actions	Signed document	Participate in hygiene audits and close corrective actions within 30 days	Vasa Hospital Group	29 May 2026 Sara Nyberg	No expiry	Rejected

Obligations that require proof but have none

Submit price adjustment request for 2027 contract year
Nordic Property AB · needs: Written request with index documentation and proof of dispatch.
Missing evidence
Meet 30-minute Priority 1 alarm response target
Nordic Property AB · needs: Quarterly response-time log exported from the alarm system.
Missing evidence
Decide on renewal of out-of-hours security agreement
Nordic Property AB · needs: Internal renewal decision and, where applicable, written notice.
Missing evidence
Submit November index documentation (SPCP)
Stockholm Office Group AB · needs: Index calculation and submission confirmation.
Missing evidence
Monthly hygiene and service KPI report to Vasa Hospital Group
Vasa Hospital Group · needs: Monthly KPI report.
Missing evidence
Confirm food handling certification for support staff
Vasa Hospital Group · needs: Certification records per staff member.
Missing evidence